Privacy Policy

Last updated: May 2026

This Privacy Policy explains how the Office of Carolyn Harris MP collects, uses, stores and protects personal information submitted through this website.

The Office of Carolyn Harris MP is the data controller for personal information collected through this website.

If you have any questions about this Privacy Policy or how your personal information is handled, you can contact us at:

Office of Carolyn Harris MP
House of Commons
London
SW1A 0AA

Email: carolyn.harris.mp@parliament.uk

1. Information we collect

We may collect personal information when you use this website, contact the Office of Carolyn Harris MP, sign up to receive updates, or interact with content on the website.

Contact form

If you use the contact form, we may collect:

  • first name

  • last name

  • email address

  • address, including postcode

  • subject of your enquiry

  • the message or information you choose to provide

The information you provide may relate to general enquiries, policy correspondence, campaign matters, constituency casework or other issues you choose to raise.

You should only provide information that is relevant to your enquiry. However, we understand that some enquiries, particularly casework matters, may involve sensitive personal information.

Newsletter sign-up

If you sign up to receive email updates, we collect your email address.

Newsletter emails are only sent to people who sign up through the website. Submitting a contact form does not add you to the newsletter mailing list.

You can unsubscribe from newsletter emails at any time.

Website and technical information

This website is hosted by Squarespace. The website may collect technical information through Squarespace Analytics and other built-in Squarespace tools. This may include information such as:

  • IP address

  • browser type

  • device information

  • pages visited

  • referring website

  • general usage and interaction data

This information helps the website operate effectively and allows us to understand how the website is used.

2. How we use your information

We use personal information collected through this website for the following purposes:

  • to respond to enquiries submitted through the contact form

  • to assist with constituency casework, where relevant

  • to manage correspondence with constituents and members of the public

  • to verify whether an enquiry relates to Carolyn Harris MP’s constituency

  • to keep appropriate records of correspondence and casework

  • to send newsletter updates to people who have signed up to receive them

  • to manage and improve the website

  • to maintain the security and functionality of the website

  • to comply with legal, regulatory or parliamentary obligations

We do not use information submitted through the website for party political campaigning, voter profiling, canvassing or targeted advertising.

3. Legal basis for using your information

We will only use your personal information where we have a lawful basis to do so under UK data protection law.

Depending on the purpose, we may rely on one or more of the following lawful bases:

Public task

Where the Office of Carolyn Harris MP handles constituency correspondence, casework or matters connected to Carolyn Harris MP’s role as an elected representative, we may process personal information where this is necessary to carry out functions in the public interest.

Consent

We rely on consent where you sign up to receive newsletter updates or where consent is required for certain casework actions, such as sharing information with a third party on your behalf.

You can withdraw consent for newsletter emails at any time by unsubscribing.

Legitimate interests

We may rely on legitimate interests where necessary to operate, manage and improve the website, respond to general enquiries, keep appropriate records, and ensure the security and effectiveness of our communications.

Legal obligation

We may process personal information where necessary to comply with a legal, regulatory or parliamentary requirement.

4. Special category personal information

Some enquiries, particularly constituency casework, may involve sensitive personal information. This may include information about health, disability, racial or ethnic origin, political opinions, religious beliefs, trade union membership, sex life or sexual orientation.

We will only process special category personal information where this is necessary and where UK data protection law allows us to do so.

Where appropriate, this may include processing information in connection with Carolyn Harris MP’s role as an elected representative responding to a request from an individual.

5. Sharing your information

Personal information submitted through the website is accessed by the Office of Carolyn Harris MP where needed to respond to enquiries, manage correspondence or progress casework.

Where your enquiry relates to constituency casework or requires follow-up, we may record relevant information in our casework management system so that the Office of Carolyn Harris MP can manage correspondence, keep appropriate records, track progress and respond effectively.

We may share your information with third parties where this is necessary to respond to your enquiry or progress casework on your behalf. This may include, for example:

  • government departments

  • local authorities

  • NHS bodies

  • regulators

  • advice organisations

  • charities or community organisations

  • other public bodies or relevant organisations

We will usually ask for your consent before sharing your information for casework purposes, unless there is another lawful reason to do so or it is not reasonably possible or appropriate to obtain consent.

We may also share information where required by law, regulation, parliamentary rules, safeguarding concerns, or where necessary to protect someone’s vital interests.

6. Parliamentary email and casework records

Contact form submissions are received through the Parliamentary email inbox.

Where an enquiry relates to casework or requires follow-up, relevant information may also be recorded in the Office of Carolyn Harris MP’s casework management system.

Information is used only as necessary by the Office of Carolyn Harris MP to respond to enquiries, manage correspondence, progress casework and maintain appropriate records.

7. Newsletter emails

If you sign up to receive newsletter updates, we will use your email address to send updates from the Office of Carolyn Harris MP.

You can unsubscribe at any time using the unsubscribe option included in newsletter emails.

Information submitted through the contact form is not used to subscribe people to the newsletter.

8. Photographs, public events and website content

The website may include photographs from Carolyn Harris MP’s public work, events, campaigns and constituency activities. These photographs may include members of the public.

The website may also include PDF monthly reports, campaign updates, public information and photographs from community settings, including schools or public events.

Where photographs include children, young people or vulnerable individuals, we take extra care and will only publish images where appropriate permissions are in place or where it is otherwise appropriate and lawful to do so.

We avoid publishing identifying personal details unless appropriate permission has been obtained.

If you have concerns about an identifiable image of you or someone in your care appearing on the website, please contact us at carolyn.harris.mp@parliament.uk.

9. Donations and external websites

This website includes a link to donate to the Everyone Deserves campaign through JustGiving.

Donations are handled externally by JustGiving. Payment and donation details are not collected or processed directly through Carolyn Harris MP’s website.

When you leave this website and use JustGiving or any other external website, your information will be handled in accordance with that external website’s own privacy policy.

This website may also link to Carolyn Harris MP’s social media pages, APPG websites, reports, external resources and other third-party websites. The Office of Carolyn Harris MP is not responsible for the privacy practices, content or security of external websites.

10. Embedded content and third-party services

This website may include embedded content or links from third-party platforms, including:

  • Google Maps

  • YouTube

  • Instagram

  • X, formerly Twitter

  • embedded videos

  • social media content

Embedded content from other websites behaves in the same way as if you had visited those websites directly.

These third-party services may collect information about you, use cookies, track your interaction with embedded content, or process information in accordance with their own privacy policies.

11. Cookies

This website uses cookies and similar technologies to help the website work effectively, improve user experience and understand how visitors use the website.

Cookies are small text files placed on your device when you visit a website.

This website may use:

  • essential cookies needed for the website to function

  • analytics cookies through Squarespace Analytics and built-in Squarespace tools

  • cookies connected to embedded content, such as videos, maps or social media content

  • cookies that help improve website performance and functionality

The website displays a cookie notice to visitors. You can also manage or block cookies through your browser settings.

Please note that blocking some cookies may affect how the website functions.

Third-party services, such as Google Maps, YouTube, Instagram or X, may set their own cookies when you interact with embedded content. These cookies are controlled by the relevant third party and are subject to their own privacy and cookie policies.

12. How long we keep your information

We keep personal information only for as long as necessary for the purpose it was collected.

Contact form submissions, correspondence and casework records may be kept while Carolyn Harris remains the Member of Parliament, where this is necessary to respond to enquiries, manage ongoing casework, maintain appropriate records and support continuity of service to constituents.

If Carolyn Harris ceases to be the Member of Parliament, records will be reviewed and either securely deleted, retained where there is a lawful reason to do so, or, where appropriate and lawful, transferred only with the individual’s consent or another valid lawful basis.

Newsletter email addresses are kept until you unsubscribe or ask us to remove you.

13. International transfers

This website is hosted by Squarespace, and newsletter sign-ups are managed through Squarespace Email Campaigns.

Some service providers may process information outside the UK. Where personal information is transferred outside the UK, appropriate safeguards will be relied upon where required by UK data protection law.

14. Your rights

Under UK data protection law, you may have the right to:

  • request access to the personal information we hold about you

  • ask for inaccurate information to be corrected

  • ask for your information to be deleted in certain circumstances

  • ask us to restrict how we use your information

  • object to certain uses of your information

  • withdraw consent, where we rely on consent

  • request transfer of your information in certain circumstances

These rights may not apply in every situation. For example, some information may need to be retained where there is a lawful reason to do so.

To exercise your rights, contact:

carolyn.harris.mp@parliament.uk